Privacy Policy

Energy Toolbase Software Inc

Privacy Policy

Last Updated: August 11, 2020. To see prior version, click here.

This Privacy Policy is incorporated by reference into the Energy Toolbase Software Inc Terms of Service (the “Terms“). The term “Energy Toolbase,” “we,” and “us” includes Energy Toolbase Software Inc and our affiliates and subsidiaries. The Privacy Policy explains how Energy Toolbase may:

  1. collect,
  2. use, and
  3. disclose

information we obtain through the Services. All other terms not defined herein will have the meanings set forth in the Terms.


Personal Information” means information that alone or when in combination with other information may be used to readily identify, contact, or locate you or your customers or potential customers, such as: name, address, email address, or phone number. We do not consider Personal Information to include information that has been anonymized so that it does not allow a third party to easily identify a specific individual.


We collect Personal Information when you:

  • register to use the Services;
  • use the Services; and
  • communicate with us.

We also collect information, such as anonymous usage statistics, by using cookies, server logs, and other similar technology as you use the Services.

Personal Information Collection. You must register to use the Services. To register, you may need to provide Personal Information, such as your name, phone number, and email address. You may also provide information about your company such as your company’s address. To add users to your account, you will have to provide us with Personal Information about such users, including their names and email addresses. If you are adding users to your account, then you represent and warrant you have the right to provide those users’ Personal Information to us.

Using the Service. We collect information when you use the Services. For example, when you create a proposal, we will collect the information you submit for inclusion in the proposal, including any Personal Information.

Making Payments. When you make payments through the Services, you may need to provide Personal Information to our third-party service providers, such as your credit card number.

Customer Support. We may collect Personal Information through your communications with our customer-support team.

Cookies, Automatic Data Collection, and Related Technologies. The Services collect and stores information that is generated automatically as you use it, including your preferences and anonymous usage statistics. We securely store your data on third-party servers in the US (primarily Amazon AWS and Microsoft Azure servers).

When you visit the Services, we and our third-party service providers receive and record information on our server logs from your browser, including your IP address, and from cookies and similar technology. Cookies are small text files placed in visitors’ computer browsers to store their preferences. Most browsers allow you to block and delete cookies. However, if you do that, the Services may not work properly.

By using the Services, you are authorizing us to gather, parse, and retain data related to the provision of the Services.


We use Personal Information to:

  • facilitate and improve our services; and
  • communicate with you.

We may use aggregate information for any purpose, including for marketing purposes.

Internal and Services-Related Usage. We use information, including Personal Information, for internal and service-related purposes only and may provide it to third parties to allow us to facilitate the Services. We may use and retain any data we collect to provide and improve our services.

Communications. We may send email to the email address you provide to us to verify your account and for informational and operational purposes, such as account management, customer service, or system maintenance.

Marketing. We may use information, including Personal Information, to send you special offers or information that may be useful, relevant, valuable, or otherwise of interest to you.

Aggregate Data. We may anonymize and aggregate data collected through the Services and use it for any purpose.


We may share your information:

  • with our third-party service providers;
  • to comply with legal obligations;
  • to protect and defend our rights and property; and
  • with your permission.

We do not rent, sell, or share Personal Information about you with other people or nonaffiliated companies for their direct marketing purposes, unless we have your permission.

We Use Vendors and Service Providers. We may share any information we receive with vendors and service providers retained in connection with the provision of the Services.

Displaying to Other Users. The content you post to the Services may be displayed on the Services. Other users associated with your account will be able to see your contact information and, if you are given editing permissions, any revisions, additions or edits you make to a proposal. We are not responsible for privacy practices of the other users who will view and use the posted information.

Marketing. We do not rent, sell, or share Personal Information about you with other people or nonaffiliated companies for their direct marketing purposes, unless we have your permission. We may allow access to other data (not Personal Information) collected by the Services to enable us to send you of information that may be useful, relevant, valuable, or otherwise of interest to you.

As Required By Law and Similar Disclosures. We may access, preserve, and disclose your Personal Information, other account information, and content if we believe doing so is required or appropriate to: comply with law enforcement requests and legal process, such as a court order or subpoena; respond to your requests; or protect yours’, ours’ or others’ rights, property, or safety.

Merger, Sale, or Other Asset Transfers. If we are involved in a merger, acquisition, financing due diligence, reorganization, bankruptcy, receivership, sale of company assets, or transition of service to another provider, then your information may be sold or transferred as part of such a transaction as permitted by law and/or contract. The use of your Personal Information following any of the foregoing events should be governed by the provisions of this Privacy Policy in effect at the time such Personal Information was collected.

We may also disclose your Personal Information with your permission.


We take steps to ensure that your information is treated securely and in accordance with this Privacy Policy. Unfortunately, the Internet cannot be guaranteed to be 100% secure, and we cannot ensure or warrant the security of any information you provide to us. We do not accept liability for unintentional disclosure.

By using the Services or providing Personal Information to us, you agree that we may communicate with you electronically regarding security, privacy, and administrative issues relating to your use of the Services. If we learn of a security system’s breach, we may attempt to notify you electronically by posting a notice on the Services or sending an e-mail to you. You may have a legal right to receive this notice in writing. To receive free written notice of a security breach (or to withdraw your consent from receiving electronic notice), please notify us at contact[at]energytoolbase[dot]com.


We do not knowingly collect information from children under 13 and we do not want it. We will take steps to delete it if we learn we have collected it.

We do not knowingly collect, maintain, or use Personal Information from children under 13 years of age, and no part of the Services is directed to children under the age of 13. If you learn that your child has provided us with Personal Information without your consent, you may alert us at contact[at]energytoolbase[dot]com. If we learn that we have collected any Personal Information from children under 13, we will promptly take steps to delete such information and terminate the child’s account.


By using the Services, you will transfer data to the United States.

By choosing to visit the Services or otherwise provide information to us, you agree that any dispute over privacy or the terms contained in this Privacy Policy will be governed by the law of the State of California and the adjudication of any disputes arising in connection with Energy Toolbase or the Services will be in accordance with our Terms of Service.

If you are visiting from the European Union or other regions with laws governing data collection and use, please note that you are agreeing to the transfer of your information to the United States and processing globally. By providing your information you consent to any transfer and processing in accordance with this Policy.


If you would like to update or correct any information that you have provided to us through your use of the Services or otherwise, or if you have suggestions for improving this Privacy Policy, please send an e-mail to contact[at]energytoolbase[dot]com.


We want to make sure that you are fully aware of all of your data protection rights. Every user of the Services is entitled to the following:

  • The Right to Access. You have the right to request copies of your personal data. We may charge you a small fee for this service.
  • The Right to Rectification. You have the right to request that we correct any information you believe is inaccurate. You also have the right to request that we complete information you believe is incomplete.
  • The Right to Erasure. You have the right to request that we erase your personal data, under certain conditions.
  • The Right to Restrict Processing or to Object to Processing. You have the right to request that we restrict the processing, or halt the processing, of your personal data, under certain conditions. Note that the only Personal Information that we process is related to our third-party payment provider, so if you restrict or object to such processing, you will lose access to the Services.
  • The Right to Data Portability. You have the right to request that we transfer the data that we have collected through your use of the Services to another organization, or directly to you, under certain conditions. We may charge you a small fee for this service.



We may revise this Privacy Policy, so review it periodically.

Posting of Revised Privacy Policy. We will post any adjustments to the Privacy Policy on this web page, and the revised version will be effective when it is posted. If you are concerned about how your information is used, bookmark this page, and read this Privacy Policy periodically.

New Uses of Personal Information. From time to time, we may desire to use Personal Information for uses not previously disclosed in our Privacy Policy. If our practices change regarding previously collected Personal Information in a way that would be materially less restrictive than stated in the version of this Privacy Policy in effect at the time we collected the information, we will make reasonable efforts to provide notice and obtain consent to any such uses as may be required by law.

Contact Information
Energy Toolbase Software Inc
321 Southeast Osceola Street
Stuart, FL, 34994
Phone: (866) 303-7786